BECOME PRO MS-WORD USER

When you speak about MS-Word, many would think it’s all about typing and printing but far from it, Microsoft word is the hope for our daily office transactions.

Definition: Microsoft Word is application software, designed to create and manipulate different kinds of documents.

The above definition is clear and self-explanatory. But for the sake of our new comers in the Microsoft community, it is necessary that I place more clarity to the above definition.

Firstly, Microsoft is a corporation or organization, owned by William Henry (aka Bill Gate) and his co-founder Paul Allen. This company (Microsoft) deals with software and hardware and several other electronic aspects. Their presence in the computer world helped to transform the use of computer from complex to simple. Some will likely ask “WHY”, yes, Microsoft Company created Microsoft windows, an operating system (OS) whose interface is user-friendly. It provides you with a well planned layouts, tabs, bars, tools and icons etc, which the user will see and apply, rather than then operating systems which do not show any graphics, nor have well designed layouts for easy manipulation but basically codes and short-cuts.

Examples of software created by Microsoft (Microsoft Products)

Below are few Microsoft products;

1.    Windows (XP, 7, 8, 10 etc)

2.    Word

3.    Power Point

4.    Excel

5.    Publisher

6.    Outlook

7.    OneNote

8.    OneDrive

9.    MSN

10. Bing

11. Skype

Above are just few lists of Microsoft products. All these above listed products are what I am dedicated to teach, guide and instruct you on how to use them. However, on this very post; I shall thoroughly talk about Microsoft Word and explain every bit of it to your satisfaction. Kindly bring near you computer system (Desktop, Laptop or any other device you can use for this lesson).  

Please, if you are unsure what Microsoft Word is, kindly refer to Introduction to Microsoft Word

How to Run Microsoft Word:

This is very simple, kindly locate and double on the Microsoft word icon on your desktop or follow the procedures below.

1.    Click on the Start Menu (as shown below)

2.    Click on all Programs

3.    On the list of folders displayed under programs, kindly click on Microsoft Office

4.    Finally click on Microsoft Word.

If you truly followed the above procedures, then you are already in Microsoft Word Environment. Now relax, take a class of water and get ready for the real deal.  

How to begin typing or creating a document in Microsoft word:

Just as I earlier stated, Microsoft is a well planned organization and same are their products. You do not need any setting to begin creating your documents. The best printing layout, margin and paper size for office documents are already set as default for your use.

Now, all you need to do is click on the Microsoft page (specifically on the left corner of your page as British taught us to always write from the left margin to the right), and then begin your typing.

How to Align my text Left, Centre, Right or Justify:

The image below will explain to you better on how to align your text left, center, right or justify. Follow the labels on the image below.

The section labeled (1) is left alignment. When you click there, it means you want to align your text left. Keyboard short-cut for left alignment is  Ctrl + L

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     The section labeled (2) is Centralize. When you click there, it means you want to align your text to the centre. Keyboard short-cut for placing your text on the centre of your page is  Ctrl + E

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     The section labeled (3) is right alignment. When you click there, it means you want to align your text right. Keyboard short-cut for left alignment is  Ctrl + R

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       The section labeled (4) is for justification. When you click there, it means you want to justify your text. Keyboard short-cut justify text paragraphs is  Ctrl + J

Are you okay with the above explanations, if YES lets proceed but if you are confused anyway, kindly place your worries on the comment box and I will glad to answer your questions.

How can I save my work?

It is very simple. Kindly follow the below procedures on how to save your document.

1.    Click on Office button as shown below or FILE as the case may be.

2.    Click on SAVE AS on the drop down list. (A SAVE AS box will appear once you clicked on SAVE AS, and the box will be similar to the one below), then continue with the next step.

3.     On the save in list (the area labeled 1), select the folder you which to store your document. (i.e Desktop, Document etc). Then continue with the next step.

4.    Click on the File Name space (The area labeled 2), erase the auto save name that is already there and type in your custom File Name (As in – Your Name or Document Title), Then, finally click SAVE.

NOTE: that after the first saving, subsequent savings as you continue typing or future modification, you are required to go back to Office Button or FILE and Click SAVE or PRESS Ctrl + S.

How Can I Print My Work?

It is very simple. All you need to do is;

1.    Click on Office button as earlier shown above or FILE as the case may be.

2.    Click on PRINT, select your printer on the highlighted area as shown below, specify the number of copies you want to print on the box tagged “Number of copies” and finally click OK.

If you do this, your work will be printing by now, but if there is any issue hindering your document from printing, kindly state it on the Comment box as I will be glad to give you a helpful solution to your printing problem.

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